Summer is approaching, and with it comes the season of corporate events. Barbecues, picnics, terrace parties… These moments of conviviality help strengthen team spirit, but they also engage the employer’s responsibility regarding occupational health and safety (OHS). So, how can these events be organized with peace of mind?
Is an employer responsible during a corporate event in Quebec?
Even during activities that appear informal, the employer retains legal obligations. In Quebec, the Act respecting occupational health and safety (AOHS) applies whenever the event is organized by the company, takes place during working hours, or involves employee participation in a professional context. The CNESST may therefore hold the employer responsible for accidents that occur during these events.
In this type of event, employers must particularly ensure that their policy regarding harassment and sexual violence has been reviewed, in order to comply with the new obligations introduced by Bill 42, which represents a real shift in this area.
How can you prepare a safe company barbecue or party?
Assess risks before the event
Identify potential hazards: food risks (food poisoning, allergies), physical risks (falls, burns, cuts), risks related to alcohol, and the safety of the location.
Clearly communicate the rules to employees
- Inform participants that their attendance is optional
- Remind employees of company policies (harassment, conduct)
- Communicate safety rules and encourage the designation of a driver
- Consider implementing a system where car keys are collected at the beginning of the event
Prepare logistics and emergency measures
- Check cooking equipment and install fire extinguishers
- Ensure the presence of trained first aiders and a first aid kit
- Plan safe transportation options (taxi vouchers, shuttles)
What precautions should be taken during the event?
Ensure food and general safety
- Respect the cold chain and clearly identify allergens
- Secure circulation and cooking areas
- Monitor activities to ensure they do not present hazards
How should alcohol consumption be managed during a corporate event?
If alcohol is served, specific measures are required:
- Limit the quantities available
- Provide appealing non-alcoholic alternatives
- Organize safe transportation (shuttles, taxis)
- Train service staff to recognize signs of intoxication
What measures should be taken after the event?
- Monitor employees’ departures and intervene if necessary
- Collect keys and arrange transportation for individuals who are intoxicated
- Provide accommodation options in case of difficult weather conditions
- If someone refuses to cooperate, contact family members or, if necessary, the authorities
Organizing a successful corporate event requires balancing conviviality and safety. Careful preparation, in compliance with occupational health and safety obligations, helps create an environment where everyone can fully enjoy these shared moments safely.
Do not hesitate to consult your health and safety committee or an OHS professional to support you in this process. Prevention always remains the best investment for the safety of your teams.
Need support with your OHS management in Quebec?
Implementing an effective occupational health and safety (OHS) approach can be complex.
At Santinel, we support businesses across Quebec with practical occupational health and safety solutions: training, consulting services, and OHS support.
Our experts can help you develop a comprehensive prevention strategy, including the safe management of your corporate events.
